4th International Conference on Microbiology and Immunology

Speaker Guidelines

Abstract Submission Guidelines for Oral and Poster Presentations

• Abstracts should be submitted on the understanding that they need not been given elsewhere (except thesis) and aren't presently under consideration for another conference. The submitting speaker ought to make sure that the abstract publication has been approved by all co-authors.
• All abstracts should be written solely in English (including the title, author names, abstract, affiliations, abstract text, conclusion and etc.).
• And submitting abstract must include full name(s) of presenting and co-author(s) (First name & second name), Affiliations (Departments, Institutional/ Hospital/ University, City and Country) and contact details (Email & office or mobile number).

Presentation Guidelines for Oral and Poster Presentations

• Presentations as well as all audio visual material should be presented in English (slides, DVD’s).

General Instructions

• All presentations should be in Microsoft Power Point on a PC running Windows.
• If you are using other than Microsoft Power point on a PC running Windows (e.g.: Apache Open Office, Power Point for Mac, Keynote), please make sure that your presentation is converted to Microsoft Power Point for Windows PCs before you travel to the Conference (preferably by trying the converted presentation on a Windows PC).
• Presentations in Acrobat PDF format or Word format are not accepted.
• Speakers are kindly requested to respect the allotted time to guarantee smooth running of sessions.
• Computer projection will be available. Neither slide (35mm) projections nor personal laptops (MAC and PC) will be used in meeting rooms. A single computerized arrangement will manage entire projections and it will send the presentations to the assigned meeting rooms automatically. This method guarantees an easier management, a higher quality of projection and a quicker and smoother running of the presentations. The use of personal laptops (MAC and PC) for presentations will not be allowed.
• In the Speakers Preview Room, a technician will be present to help the speaker to transfer his or her presentation into the central conference network. When the transfer done, the technician performs a quick run of the presentation with the speaker to check whether the presentation runs correctly and all parts of the presentation are copied. Desktop computers will be available at the speaker’s secretariat for last minute changes and review of presentation.
• No additional changes can be made inside the meeting rooms where the session takes place.
• In each presentation room, a technical assistant starts each presentation at the right time using the computer connected to the central conference network. When the presentation is started, the speaker has control and can navigate with a remote device.

Technical Instructions

• During the conference, presentations will run on PowerPoint 2010 with a resolution of 1024x768 pixels.
• Your presentation must be prepared in PowerPoint 2003, 2007 or 2010.
• Preferred page setup is landscape orientation with high-contrast lettering and readable type style.
• Use high-contrast colors: Light background on dark text or vice versa
• A maximum of 7 lines/slide and 5 words/line will improve the communication value of your slide.
• Power Point presentations on USB (Flash Drive) memory stick (recommended medium) disk or CD Rom must be delivered at the Speaker Preview Room at least two hours before the beginning of the session.

Transitions

• Please do not use timer controlled transitions. Timer controlled transitions are transitions that will switch to the next slide after some X seconds or minutes. This will interfere with our cue light system and confuse you during your talk.
• Pictures Do NOT save the picture/image as BMP or TIFF.
• Images with .gif and .jpg formats are recommended to obtain a light presentation (other kinds of formats - recognizable by Microsoft Power Point - will be accepted all the same).
• Save the pictures used in your presentation on your CD, DVD or USB (Flash) drive (In case of problems we can re-insert the original).

Video

• Video must not exceed 50 MB each. Always bring your video in DVD or other support, and inform the technicians at the Slide Centre the day before the presentation.
• MPG (MPEG), WMV and AVI are the only acceptable video formats.
• When using videos in (Apple) Quick time: Convert them to MPG or AVI before inserting the video in your presentation. Quick time (MOV, MP4) cannot be played in Power Point and thus are not accepted.
• Save the videos used in your presentation on your USB drive, CD or DVD (In case of problems we can re-insert the original).

HTML

• If you use hyperlinks to websites in your presentations, please download the website to your USB drive, CD or DVD. Try to avoid many different folders on the medium.

Graphics

• Save the graphics or spreadsheets (Excel) used in your presentation on your USB drive, CD or DVD (In case of problems we can re-insert the original graphics or spreadsheets).

Fonts

• Try to avoid the use of Non-Standard Window fonts. If you are using specific, Non-Standard Window fonts (or if you are using Apple fonts not known on Standard Windows) then include the fonts you have used in your USB drive, CD or DVD.

Apple

• Please give your filename an extension “.PPT”.
• Check your presentation on a Windows (preferably Win7 with Power Point 2010) machine before you bring it to the conference. This will avoid a lot of stress at the conference; you will not have to fix things that are not working after the conversion from Apple to Windows at the conference.
• Note: Always try the medium with your presentation on another PC before bringing it to the conference. And as always make an extra copy of your USB drive or CD/DVD.

Criteria Young Research Forum (YRF)

• Herald Meetings cordially welcomes Young Researchers from Universities/ Institutes/ Industries to present a short oral/ poster presentations during the Conference.
• Young Researchers (e.g. Graduates, Post-Graduates, Post-Doctoral Fellows and Trainees) are the focus of this conference.
• Submissions will be accepted based on topics in scientific tracks of the conference
• Each individual participant is allowed to submit maximum of two papers (Oral/ Poster Presentations).
• Authors should not have any faculty position.
• Participants should be below 35 years.
• All submissions must be in English.

Benefits under YRF

• Showcase your research excellence through oral presentations.
• Opportunity to act as a student diplomat and chance to moderate for the conference.
• Recognition of your Universities/ Institutes/ Industries across the globe.
• Learn about career development and modern research tools and technologies in your field.
• Develop a foundation for collaboration among young researchers around globally.
• Conference will provide an opportunity for bonhomie interaction with other young investigators and established senior investigators through worldwide.
• Opportunity for young researchers to learn about peers of subjects to increase their capacity as multidisciplinary investigators.
• Actively dispense information and promote the benefits of education and career matters.

Abstract Review Process

1. All the submitted abstracts will be forwarded to conference review committee immediately after the submission for peer review process.
2. The abstracts that do not meet the criteria required will be informed and will be asked to resubmit with necessary changes instructed by the review committee.
3. Once accepted or rejected will informed to the submitting author through email in 24-48 hrs.

Virtual Presentation Guidelines

1. Virtual Presentation is for those who are unable to attend in person can attend from home.
2. Meeting login details will be sent few days before the event.
3. Please join the meeting 30 minutes early, to avoid technical issues.
4. Each speaker will have 20-25 minutes for presentation which includes Q&A session.
5. The presentation slides should be prepared in advance and open in your device when the meeting starts. You can share that document while sharing your screen upon announcing your presentation.
6. If you would like to send the recorded presentation instead of attending and presenting online, we recommend you to send the recorded video presentation or recorded poster presentations before one week of event start date.

Guidelines for Poster Presentations

• The poster should be a visual presentation of your submitted abstract and should meet the following criteria:
• The poster should be in English only.
• The poster should be clear, concise and understandable.
• Size: Each poster should be just about 1x1 M long. The poster must be 2*3 feet (W*H) in portrait orientation.
• After the title, the most significant panels are the Introduction, Methodology and the Conclusion should be clear and visually attractive.
• Results should be presented graphically if possible.
• Use pictures, symbols and color. Figure legends are essential and should be short but informative. Short heading is necessary for graphs.
• A poster presentation will be hosted in the Poster display area and about 8-10 minutes will be given to present poster including questions and answers.
• Poster presenters should stand at their poster for at least 30 minutes during the session. This will allow you the opportunity to talk with delegates about poster and answer questions regarding your work.
• Herald Meetings offers Best Poster Awards (For Minimum 5 Posters) to the poster presenters based on the Poster (poster should be as per the above given guidelines) and presenting skills. Best Posters will be decided by the Judge’s (OCM’s or Chair/ Co-chair of the session).
• Each participant should be ready in front of his/her poster to answer all questions from the judges and delegates during the presentation.
• Presentation schedule will be informed to you once the program is finalized through electronic mail. However, primary schedule will be informed to you one month prior to the conference.
• The winners will be announced at the closing ceremony of the event.
• The title, contents and the author’s details should be clearly visible from a distance of 1-2 feet.

Guidelines for E-Poster Presentations

• Participants, who are unable to attend the conference because of their busy schedule, they can present their research work as E-poster.
• All E-Posters should be prepared in English.
• E-poster presentations will be presented on a computer screen for 5 minutes during the conference and not on a regular poster board.
• The uploaded E-poster should contain the title, order of authors, affiliation details, abstract and conclusion same as the submitted abstract.
• Electronic poster can be combined with up to 6 slides.
• The abstract will be published in conference proceeding book and E-poster will be uploaded in the website.
• Pixels: The minimum recommended size (W*H) is 1125 x 2000px and the maximum is 2250 x 4000px. (DPI 300 pixels/inch).
• File Size: The maximum file size is 4 MB.
• File Format: Save your file as a PPT, PDF, PNG or JPG in order to send your E-poster.
• Media: Pictures, graphs and tables can be included in the E-poster.
• Visuals have to be simple and bold.
• Avoid acronyms and broad mathematical notations as much as possible.
• Posters with 800 words or less are perfect.
• Avoid submitting crammed and high word-count posters.
• Use bright colors to improve the detail.
• Besides your project, the poster could also include forthcoming research plans or questions.