Payment Methods
Responsibility
Attendees are personally responsible for their belongings at the conference venue. The organizers will not be responsible for any stolen or missing items.
Transportation
Kindly note that transportation and parking is the responsibility of the registrant.
Insurance
Registration fees do not include any kind of insurance.
Invoice Payment
Payment is due within 7-10 days from invoice date.
Invitation Letter
Letter of invitation will be sent only to those registered participants through mail.
Conference/Webinar Postponement or Cancellation
Herald Meetings reserves the right, at its sole discretion, to cancel or postpone any conference or webinar due to unforeseen circumstances such as natural disasters, calamities, acts of terrorism, or other unavoidable events beyond its control. In such cases, Herald Meetings shall not be held liable for any further obligations toward the registrant.
Validity of Registrations
In the event a conference or webinar is postponed due to circumstances beyond the organizer's control, all registrations will remain valid for the rescheduled edition. The registration fee and any accommodation charges will automatically be transferred to the new date. Please note that refunds will not be issued in these cases.
Alternative Event Credit/ Postponement
If a registrant is unable to attend the rescheduled event, a full credit of the amount paid will be issued. This credit may be applied toward any other Herald Meetings event occurring within one year from the original event's rescheduled date.
Limitation of Liability
The organizer is not responsible for any loss or damage resulting from the substitution, alteration, postponement, or cancellation of an event due to factors beyond its control, including but not limited to acts of God, natural disasters, sabotage, accidents, labor disputes, terrorism, or hostilities.
Personal Injury and Property Disclaimer
The organizer will not be held liable for any personal injury or damage/loss to personal property incurred by delegates during or as a result of participation in the conference or webinar.
Registration Changes or Cancellations
All requests for changes or cancellations of registration must be submitted in writing to the official conference email at contact@heraldmeetings.org
Transfer of Registration
Refund Policy
If a registrant is unable to attend the conference and cannot transfer their registration to another individual or event, the following refund policy will apply, considering the advance commitments made toward venue bookings, printing, logistics, and other overhead expenses:
Please Note
Visa Information
Due to heightened global security measures, we strongly encourage all participants to apply for their Business Visa at the earliest opportunity to avoid any delays.
Please note
Accommodation Cancellation Policy
Accommodation Providers (Hotels) have their own cancellation policies and they generally apply when cancellations are made less than 30 days prior to arrival. Please contact us as soon as possible, if you wish to cancel or amend your accommodation. Herald Meetings will advise the cancellation policy of your accommodation provider, prior to cancelling or amending your booking to ensure you are fully aware of any non-refundable deposits.
Press/ Media
Press permission must be obtained from Herald Meetings prior to the event. The press will not quote speakers or delegates unless they have obtained their approval in writing. The Herald Meetings is an objective third-party nonprofit organization and is not associated with any commercial meeting company.
Data Protection
The protection of your information and the observance of your right of informational self-determination with regard to the collection, processing and use of your personal data are important to us. Herald Meetings will collect and store all personal data for the preparation and execution of the respective Conferences.
Note: Photography and Videography will not be allowed unless or until you get permission from the particular session speaker/ Chair.
Authorization Policy
By registering for the conference, you authorize Herald Meetings to photograph, record, or film your participation. You grant full permission for your name, image, likeness, voice, and comments to be used in any format—whether published, reproduced, exhibited, distributed, broadcast, edited, or digitized—for promotional, educational, or informational purposes worldwide, without any form of compensation.
Please note